You need to notify the manager of the human resources department when a user in the department shares a file or folder from the department's Microsoft SharePoint site. What should you do?

Question

Options

• AFrom the SharePoint admin center, modify the sharing settings.
• BFrom the SharePoint site, create an alert.
• CFrom the Microsoft Purview compliance portal, create a data loss prevention (DLP) policy.
• DFrom the Microsoft 365 Defender portal, create an alert policy.

• A
  15% (9)
• B
  7% (4)
• C
  3% (2)
• D
  75% (44)

Explanation

Option D is correct because Microsoft 365 Defender alert policies are designed specifically to monitor user activities - including file-sharing events - and trigger email notifications to designated recipients (like an HR manager) when those activities occur, with the ability to scope the alert to a specific site or group of users.

Option A is wrong because SharePoint sharing settings control who is allowed to share (e.g., restricting external sharing), not whether a manager gets notified when sharing happens.

Option B is wrong because SharePoint site alerts notify the alert creator about content changes (edits, deletions), not about sharing actions performed by other users in the department.

Option C is wrong because DLP policies are used to prevent sensitive data from leaving the organization; they enforce compliance rules rather than simply notifying a manager of routine internal sharing.

Memory tip: Think of it as the "Defender = Detective" rule - the Microsoft 365 Defender portal is your go-to for watching and alerting on user activity, while Purview/DLP blocks bad behavior and SharePoint settings control permissions.

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