GSLC Question #275: Real Exam Question with Answer & Explanation

The correct answer is C. RFI. When a buyer has no prior knowledge of a product and needs general information, a demo, and samples before committing to procurement, an RFI (Request for Information) is the correct document to send.

Question

Ned is the program manager for his organization and he's considering some new materials for his program. He and his team have never worked with these materials before and he wants to ask the vendor for some additional information, a demon, and even some samples. What type of a document should Ned send to the vendor?

Options

AIFB
BRFP
CRFI
DRFQ

Explanation

When a buyer has no prior knowledge of a product and needs general information, a demo, and samples before committing to procurement, an RFI (Request for Information) is the correct document to send.

Common mistakes.

A. An Invitation for Bid (IFB) is issued when specifications are completely defined and the buyer wants sealed competitive bids selected solely on price - not when seeking exploratory information.
B. A Request for Proposal (RFP) solicits detailed vendor solutions and pricing for a well-understood requirement, and presupposes that the buyer already understands what they need.
D. A Request for Quotation (RFQ) is used to obtain specific pricing and delivery terms for clearly defined goods or services, not to gather background information about unfamiliar products.

Concept tested. Procurement document types RFI vs RFP vs RFQ

Reference. https://www.acquisition.gov/far/15.201

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