CGRC · Question #346
A group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular…
The correct answer is A. System of Record. A System of Record, as defined by the Privacy Act of 1974, refers to a group of records controlled by an agency from which information is retrieved by an individual's personal identifier.
Question
A group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual defines which of the following? Response:
Options
- ASystem of Record
- BSystem Interconnection
- CSystem of Records Notice
- DSystem Inventory Process
How the community answered
(33 responses)- A88% (29)
- B6% (2)
- C3% (1)
- D3% (1)
Why each option
A System of Record, as defined by the Privacy Act of 1974, refers to a group of records controlled by an agency from which information is retrieved by an individual's personal identifier.
The definition provided directly matches the definition of a 'system of records' as stipulated in the Privacy Act of 1974 (5 U.S.C. 552a(a)(5)), where records are organized and retrieved by an individual's name or other identifying particular.
A System Interconnection refers to the direct connection of two or more IT systems for the purpose of sharing data, which is unrelated to the definition of organized records retrieved by personal identifiers.
A System of Records Notice (SORN) is a public notification published in the Federal Register about an agency's system of records, not the system of records itself.
A System Inventory Process is a procedure for cataloging an organization's systems and assets, not a specific grouping of personally identifiable records.
Concept tested: Definition of System of Record (Privacy Act)
Source: https://www.justice.gov/opcl/privacy-act-1974
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