You want to use automatic conversion of purchase requisitions into purchase orders for some raw materials. What are the prerequisites? Note: There are 3 correct answers to this question.

Question

Options

• AA contract with plant-specific conditions exists for the material and the vendor.
• BThe Automatic Purchase Order indicator is set in the plant-specific purchasing data of the material
• CThe Automatic Purchase Order indicator is set in the purchasing data of the business partner
• DA source of supply containing valid conditions is assigned to the purchase requisition.
• EA plant-specific source list entry exists for the material.

• A
  6% (4)
• B
  79% (50)
• E
  14% (9)

Explanation

Automatic PR-to-PO conversion in SAP MM requires agreement from both master data sides and a ready-to-use source: the material master must have the Automatic PO indicator set in its plant-specific purchasing data (B), the vendor/business partner must also have the Automatic PO indicator set in their purchasing data (C), and the purchase requisition itself must already have a source of supply with valid conditions assigned (D) - without all three, the background job cannot generate a PO without human intervention.

Why A is wrong: Merely having a contract with plant-specific conditions doesn't satisfy the prerequisite on its own; what matters is that a source of supply (which could be that contract) is explicitly assigned to the PR - that's covered by D, not A independently.

Why E is wrong: A source list entry aids source determination, but its existence alone is not a prerequisite for automatic conversion; the source must already be assigned to the requisition (D), not just listed in a source list.

Memory tip: Use the "2 flags + 1 fact" rule - you need 2 flags flipped (on the material AND the vendor) plus 1 fact on the PR (a source with valid conditions already assigned). If any of the three is missing, the automation breaks.

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