You have several valid purchasing info records for one specific material available in your system. What is the system behavior when you manually create a purchase requisition?

Question

Options

• AThe system will choose the info record with the lowest price.
• BThe system will list all valid records and the user needs to select one.
• CThe system will list all valid records and propose the cheapest one.
• DThe system will choose the most recent info record.

• A
  10% (6)
• B
  83% (50)
• C
  5% (3)
• D
  2% (1)

Explanation

When multiple valid purchasing info records exist for a material, SAP presents all of them to the user during manual purchase requisition creation, requiring the user to make the selection - this preserves human control over vendor and pricing decisions rather than automating a potentially business-critical choice.

Why the distractors are wrong:

• A is incorrect because SAP does not automatically select the lowest-priced record; price alone doesn't determine the best source (lead time, vendor reliability, and contracts matter).
• C is a tempting near-miss - SAP does list all records, but it does not pre-select or propose the cheapest one; the user must choose without a system-suggested default.
• D is incorrect because recency is not the selection criterion SAP uses; the most recent record isn't necessarily the most appropriate for the current requisition.

Memory tip: Think of manual PR creation as putting the buyer in the driver's seat - "manual" means you decide, so SAP shows you all options and waits. If it were automatic, it wouldn't be called "manual."

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