Which document is used as a reference during invoice entry in the Procurement of Direct Materials (J45) scope item?

Question

Options

• APurchase order
• BPurchase requisition
• CMaterial document
• DSupplier invoice

• A
  88% (28)
• B
  3% (1)
• C
  6% (2)
• D
  3% (1)

Explanation

During invoice entry in the J45 scope item, the purchase order (A) serves as the reference document because it contains the agreed-upon prices, quantities, and vendor details that the system uses to perform the three-way match (PO → goods receipt → invoice), ensuring the supplier's invoice aligns with what was ordered and received.

Why the distractors are wrong:

• B (Purchase requisition): This is an internal request document used before the PO is created - it leaves the process long before invoice entry occurs.
• C (Material document): This is generated automatically during goods receipt; it's an output of the receiving step, not a reference you enter during invoice verification.
• D (Supplier invoice): This is the physical document you're processing, not a system reference - you're entering it into SAP, not referencing it from SAP.

Memory tip: Follow the procurement flow - Requisition → Purchase Order → Goods Receipt → Invoice. Invoice entry looks backward one step to the PO (the binding agreement), not two steps back to the requisition.

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