A user has left your company, but the company policy is to retain their Drive data for three years. Their data needs to be available to the Vault Administrator, and the retention rule is set for…

Question

Options

• AChange ownership of the Drive data to the user's manager, then delete the user.
• BExport the user's Drive data from Vault, then delete the user.
• CSuspend the user until the end of the three-year period.
• DAssign an Archive User (AU) license to the user.

• A
  16% (4)
• B
  4% (1)
• C
  4% (1)
• D
  76% (19)

Explanation

Assigning an Archive User (AU) license to the departed user is the most cost-effective solution. An Archive User license is significantly cheaper than a full Google Workspace license and is specifically designed for former employees whose data must be retained and remain accessible in Google Vault for compliance or legal purposes. The data stays in Vault and satisfies the retention rule without requiring a full-priced license. Option A (transferring ownership to the manager, then deleting the user) would remove the data from Vault's association with the original user, potentially complicating legal holds or audits. Option B (exporting from Vault, then deleting) removes the data from Vault's managed retention. Option C (suspending the user) requires maintaining a full Workspace license, which is more expensive than an AU license.

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