How can an administrator ensure certain fields in a custom form are only visible to specific users?

Question

Options

• AApply sharing permissions
• BUse calculated fields
• CModify task constraints
• DSet conditional visibility rules

• A
  17% (8)
• B
  4% (2)
• C
  6% (3)
• D
  73% (35)

Explanation

Conditional visibility rules (D) allow administrators to control which fields appear based on user roles, groups, or other criteria - making them the direct tool for restricting field visibility to specific users.

Why the others are wrong:

• A (Sharing permissions) controls access to records or objects as a whole, not individual fields within a form.
• B (Calculated fields) derive values from formulas or logic; they have nothing to do with who can see a field.
• C (Task constraints) govern scheduling or workflow dependencies, unrelated to form field visibility.

Memory tip: Think "conditional = conditions on WHO sees WHAT." If a question involves showing or hiding form elements based on the user, reach for visibility conditions - not permissions (too broad) or calculations (wrong dimension entirely).

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