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SK0-004 · Question #490

A company's legal and regulatory departments have drafted a new policy in which emails must be retained for no longer than three years. Which of the following locations should an administrator…

The correct answer is A. Local workstations B. Backup tapes D. Email server. An email retention policy must be enforced at every location where email data is physically stored, which includes the email server, local workstations, and backup tapes.

Security and disaster recovery

Question

A company's legal and regulatory departments have drafted a new policy in which emails must be retained for no longer than three years. Which of the following locations should an administrator configure when complying with the new policy? (Select THREE).

Options

  • ALocal workstations
  • BBackup tapes
  • CDomain controllers
  • DEmail server
  • ESMTP gateway
  • FProxy server

How the community answered

(48 responses)
  • A
    67% (32)
  • C
    4% (2)
  • E
    21% (10)
  • F
    8% (4)

Why each option

An email retention policy must be enforced at every location where email data is physically stored, which includes the email server, local workstations, and backup tapes.

ALocal workstationsCorrect

Local workstations frequently store email data in local archive files such as PST files, and these copies must be subject to the same three-year retention limit to ensure full policy compliance.

BBackup tapesCorrect

Backup tapes contain copies of email data that persist beyond normal deletion cycles, so they must be configured to purge or expire records older than three years to avoid retaining data in violation of the policy.

CDomain controllers

Domain controllers store Active Directory objects and authentication data, not email messages, so they are not a relevant target for an email retention policy.

DEmail serverCorrect

The email server is the primary repository for all organizational mail and is the most critical location to configure with retention rules, ensuring messages are automatically removed after the three-year limit is reached.

ESMTP gateway

SMTP gateways relay mail in transit but do not function as long-term email storage repositories, making them irrelevant to a retention compliance configuration.

FProxy server

Proxy servers handle HTTP/HTTPS web traffic and do not store or process email data, so they fall outside the scope of an email retention policy.

Concept tested: Email retention policy - identifying data storage locations

Source: https://learn.microsoft.com/en-us/exchange/policy-and-compliance/mrm/retention-tags-and-policies

Topics

#email retention policy#data retention#backup tapes#regulatory compliance

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