PFMP · Question #402
Two functional managers within your portfolio are arguing about one scarce resource, and each one is claiming that the resource should be assigned to them. What should you do as a portfolio manager…
The correct answer is D. Do prioritization analysis and allocate the resource accordingly. When two managers dispute a scarce resource, the portfolio manager resolves the conflict using prioritization analysis to align the allocation with strategic value. This is a core portfolio governance responsibility.
Question
Two functional managers within your portfolio are arguing about one scarce resource, and each one is claiming that the resource should be assigned to them. What should you do as a portfolio manager in order to solve this issue?
Options
- APerform a capacity and capability analysis and tender the recommendation on resource allocation
- BSit with the two functional managers privately and let them agree on a solution
- CPerform a capacity and capability analysis in order to allocate the scarce resource
- DDo prioritization analysis and allocate the resource accordingly
How the community answered
(41 responses)- A15% (6)
- B2% (1)
- C7% (3)
- D76% (31)
Why each option
When two managers dispute a scarce resource, the portfolio manager resolves the conflict using prioritization analysis to align the allocation with strategic value. This is a core portfolio governance responsibility.
Tendering a recommendation based solely on capacity and capability analysis ignores strategic prioritization, which is the authoritative basis for portfolio-level resource allocation decisions.
Allowing functional managers to privately negotiate a solution bypasses the portfolio manager's governance responsibility and does not apply portfolio management principles.
Capacity and capability analysis identifies what resources exist and what is needed, but without prioritization it cannot resolve competing claims from two managers over the same resource.
Prioritization analysis evaluates portfolio components against strategic criteria and ranks them by value and alignment, giving the portfolio manager an objective, defensible basis to allocate the scarce resource to the highest-priority component rather than resolving the issue interpersonally or through capacity data alone.
Concept tested: Portfolio resource allocation through prioritization analysis
Source: https://www.pmi.org/pmbok-guide-standards/foundational/standard-for-portfolio-management
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