PFMP · Question #4
You are planning to set up a regular portfolio oversight meeting. How do you ensure stakeholder communication requirements are met?
The correct answer is C. Engage stakeholders to ensure their needs are met. Directly engaging stakeholders is the most effective way to identify and satisfy their specific communication requirements for oversight meetings.
Question
You are planning to set up a regular portfolio oversight meeting. How do you ensure stakeholder communication requirements are met?
Options
- AUse a dashboard to increase transparency
- BEnsure the meeting is aligned with the communication management plan
- CEngage stakeholders to ensure their needs are met
- DEnsure stakeholders available to join the meeting
How the community answered
(24 responses)- A8% (2)
- B4% (1)
- C75% (18)
- D13% (3)
Why each option
Directly engaging stakeholders is the most effective way to identify and satisfy their specific communication requirements for oversight meetings.
A dashboard improves transparency but does not directly address or verify that individual stakeholder communication requirements are being met.
Aligning the meeting with the communication management plan ensures consistency with planned approaches, but the plan itself must first be built around validated stakeholder needs.
Engaging stakeholders directly allows the portfolio manager to understand and address each stakeholder's unique communication needs, ensuring the oversight meeting format, frequency, and content truly meet requirements. This proactive approach is fundamental to stakeholder communication management in portfolio oversight.
Ensuring stakeholder availability addresses meeting logistics but does not confirm or satisfy their specific communication requirements.
Concept tested: Stakeholder engagement and communication requirements management
Source: https://www.pmi.org/pmbok-guide-standards/foundational/standard-for-portfolio-management
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