When creating an invoice with purchase order reference, which options are available for the automatic posting of unplanned delivery costs? Note: There are 2 correct answers to this question.

Question

Options

• ADistribute among the invoice items.
• BPost automatically in a separate invoice.
• CPost to a separate account.
• DPost to a freight clearing account.

• A
  76% (19)
• B
  8% (2)
• D
  16% (4)

Explanation

When processing an invoice with a PO reference in SAP (typically via MIRO), unplanned delivery costs are charges that were not included in the original purchase order. SAP configuration (via SPRO) offers exactly two methods to handle them: distribute the costs proportionally across existing invoice line items (A), or post them directly to a dedicated G/L account (C). Both approaches are standard SAP settings for unplanned delivery cost handling and map directly to the two configuration options available.

Why B is wrong: Creating a separate invoice automatically is not a system-provided option for unplanned delivery costs - a subsequent debit/credit is possible, but it must be created manually, not automatically.

Why D is wrong: Freight clearing accounts are used for planned delivery costs tied to a purchase order condition - not for unplanned ones. Unplanned costs bypass the freight clearing mechanism entirely.

Memory tip: Think of the two C's - "Combine or Contain." You either Combine the unplanned cost into existing items (distribute = A), or Contain it in its own separate account (C). If it wasn't planned, it doesn't touch the freight clearing account (that's for planned PO conditions only).

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