An employee is leaving your company and has numerous files stored in My Drive. Their manager wants to retain access to these files. You need to offboard the departing employee's Google Workspace…

Question

Options

• AUse Google Vault to establish a retention policy for the organizational unit (OU) of the departing
• BInstruct the departing employee to share their My Drive folder with the manager before leaving.
• CDownload the departing employee's Drive data by using Google Takeout. Upload the data to the
• DTransfer ownership of the departing employee's files to the manager during the user deletion

• A
  3% (1)
• B
  8% (3)
• C
  17% (6)
• D
  72% (26)

Explanation

Google's recommended offboarding practice is to transfer Drive file ownership to another user during the account deletion process in the Admin console. This is a built-in, official workflow that atomically transfers all files, preserving their content and metadata, while cleanly removing the departing user's account. Option A (Vault retention policy) preserves data for compliance purposes but does not grant the manager active, working access to the files. Option B (employee sharing the folder before leaving) is unreliable - it depends on the employee's cooperation, only grants access without ownership, and risks being missed. Option C (Takeout export and re-upload) is cumbersome, breaks sharing links and collaboration history, and is not a Google-recommended practice.

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