When should external document storage be used instead of Workfront native storage?

Question

Options

• AFor large files that exceed Workfront storage limits.
• BFor documents requiring real-time proofing.
• CFor documents accessed by internal stakeholders only.
• DFor documents needing limited version control.

• A
  71% (29)
• B
  5% (2)
• C
  10% (4)
• D
  15% (6)

Explanation

External document storage is the right choice when files exceed Workfront's native storage limits, since Workfront imposes caps on file size and total storage, and large assets (such as video files, high-resolution images, or large design packages) can quickly hit those ceilings - making an integrated external system like SharePoint, Google Drive, or Box the practical solution.

Why the distractors are wrong:

• B is incorrect because real-time proofing is a core Workfront native feature (Workfront Proof), so moving those documents externally would actually undercut that capability.
• C is incorrect because internal-only access is more suited to native storage, which already handles permissions for internal teams; external storage introduces unnecessary complexity for that use case.
• D is incorrect because limited version control is a reason to stay within Workfront, not leave it - Workfront's native versioning is straightforward, while external systems typically offer more version control, not less.

Memory tip: Think "size = outside." When the file is simply too big for Workfront to hold, you push it out to external storage. Every other scenario listed (proofing, internal access, version control) is something Workfront handles natively.

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