Microsoft
70-339 · Question #131
70-339 Question #131: Real Exam Question with Answer & Explanation
The correct answer is D: Share the document and require sign-in.. To share a specific document with external vendors while maintaining security, share only the document directly and require sign-in to scope access and enforce authentication.
Question
You administer a company's SharePoint Online environment. The environment hosts several site collections that are used to store documents that contain sensitive customer information. A user in the customer relationship department must share a document that contains scheduling and project information with multiple external vendors. The document contains scheduling and project information. You need to ensure that the external vendors can access and collaborate on the document. What should you do?
Options
- AShare the site containing the collaboration document and require sign-in.
- BShare the document and do not require sign-in.
- CCreate a document library for the document and require sign-in.
- DShare the document and require sign-in.
Explanation
To share a specific document with external vendors while maintaining security, share only the document directly and require sign-in to scope access and enforce authentication.
Common mistakes.
- A. Sharing the entire site grants external vendors far broader access than necessary, exposing other documents and resources beyond the single intended collaboration file.
- B. Not requiring sign-in permits anonymous access to the document, eliminating accountability and creating a security risk for information shared with multiple external parties.
- C. Creating a document library does not by itself grant external vendors access to the document; it only reorganizes the file within SharePoint without establishing external sharing permissions.
Concept tested. SharePoint Online external document sharing with authentication
Reference. https://learn.microsoft.com/en-us/sharepoint/external-sharing-overview
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